11 Proactive Ways to Enlist Cooperation on Your Project

enlist cooperation

It is rare for a project of any size not to rely on at least one person or group outside your department or even your company. Even in a minor role, these external players have the potential to loom large if they fall behind schedule. So you must be proactive to enlist cooperation on your…

How to Write a Proper Communication Plan

communication plan

People make projects happen. They solve problems, make decisions, lay bricks, draw models, and so on. It is the job of the project manager to make other people more productive. Through agreements, plans, recommendations, status reports, and other means, a project manager coordinates and influences all the stakeholders, while giving them the information they need…

How to Write a Proper Responsibility Matrix

responsibility matrix

A statement of work answers many questions about a project, including the purpose, scope, deliverables, and chain of command. There is, however, a need for another document that precisely details the responsibilities of each group involved in a project. This is called a responsibility matrix. The importance of this document is growing as corporations re-engineer…

How to Write a Proper Statement of Work

statement of work

Clearly documented and accepted expectations begin with the statement of work (SOW). It lists the goals, constraints, and success criteria for the project—the rules of the game. The statement of work, once written, is then subject to negotiation and modification by the various stakeholders. Once they formally agree to its content, it becomes the rules…

Gain Perspective: Identify Project Stakeholders (Project Sponsor)

project sponsor

Stakeholder roles: Project Sponsor Many projects are organizational anomalies. They cross department and corporate boundaries; they staff up for short periods, then disband; they may span a portion of a budget cycle while drawing funding from multiple groups within a company. The temporary, ad-hoc nature of projects can create major problems for project managers because…

Gain Perspective: Identify Project Stakeholders (The Customer)

customer

Stakeholder roles: The Customer Whenever a project exists, somebody will be paying for it. And whoever pays usually gets the first and last word on product description, budget, and the criteria by which success will be measured. Although other stakeholders may try to squeeze in extra requirements, the final say on the product will come…

Gain Perspective: Identify Project Stakeholders (Functional Management)

functional management

Stakeholder roles: Functional Management Working productively with the company’s functional management is important to the success of any project. “Management,” in this case, refers to functional management, also known as line management. These can be department managers, first-level supervisors, or executive vice presidents. With the exception of a project-oriented organization, functional managers are responsible for…

How To Define Projects and Get Your Stakeholders On The Same Page

define projects

How do you define projects? Who is responsible for what? Who has authority? What are our goals? How do we communicate? In most organizations, these questions were answered long ago; the unique nature of projects, however, means that all of these questions have to be addressed each time a project begins. How they are answered…