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Project Proposal Template


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The Project Proposal template contains the following:

  • Executive Summary
  • Background
  • History
  • Requirements
  • Solution
  • Proposal
  • Vision And Goals
  • Deliverables
  • Timeframe
  • Resources
  • Budget
  • Ownership
  • Reporting
  • Risks & Issues
  • Implications
  • Success Criteria
  • Authorization
  • Appendix
  • Supporting Documentation

Every project management template:

  • Is professionally laid out
  • Has the charts and tables you need
  • Comes with step-by-step instructions
  • Contains practical examples
  • Includes tips & hints


Mastering the art of proposal writing requires a unified approach to project management. This guide is therefore intended to serve as a basis for understating the process of delivering a comprehensive project proposal. A project proposal is a detailed description of a series of activities aimed at solving a certain problem. Using a project proposal template could help you deliver a robust project proposal.

The proposal should contain a detailed explanation of the:

  • justification of the project;
  • activities and implementation timeline;
  • methodology; and
  • human, material and financial resources required.

The project proposal should be a detailed and directed manifestation of the project design. It is a means of presenting the project to the outside world in a format that is immediately recognised and accepted.

The guide to project proposal writing aims to create an understanding of:

  • the role of the project proposal and the activities related to each stage;
  • how to deal with projects and project proposals from an organisational perspective;
  • how project proposals fit into project management; and
  • how to structure a good project proposal.

Before writing a project proposal be sure to do some if not all of the following:

  • Interview past and prospective beneficiaries. Though feedback was likely received when the previous project ended, new benefits and conditions may have arisen since that time. Speak to prospective beneficiaries to ensure that what you are planning to offer is desired and needed.
  • Review past project proposals. Avoid repeating mistakes and offering to reproduce results that have already been achieved. Donors will be unlikely to provide more funding for something that should already have been done.
  • Review past project evaluation reports. Don’t count on project members to remember all the mistakes and areas for improvement from previous efforts.
  • Organise focus groups. Make sure that the people you need are willing and able to contribute.
  • Check statistical data. Don’t let others discover gaps and inaccuracies in the data you are relying on.
  • Consult experts. Outside opinions will give you ideas and credibility.
  • Conduct surveys, etc. Gather as much preliminary information as possible to demonstrate commitment to the project and to refine the objectives.
  • Hold community meetings or forums. When the public feels that they have been consulted on an issue, they will be much more likely to cooperate and support the project.

Using this project proposal template will help write and standardise your project documentation. Let’s not forget time savings. Hope you make good use of it. Please let us know in the comments section below.

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