Project management templates

Increase your productivity with our project management templates

Project management templates form the basis of any good project management framework. They will aid you as the project manager to deliver successful projects.

Most templates are free of charge. Also, we have developed some paid bundles that should cover all your needs. They all follow:

  • the same structure and design.
  • provide useful insights.
  • show you how to properly write each section.

All of our templates are developed by certified professionals with project management experience. Templates are following the PMBOK or PRINCE2 processes guidelines.

If you have a project management template and would like to share it please feel free to Contact Us. We will be more that happy to post it, with proper acknowledgement of your contribution.

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All about templates

What are templates?

A project management template is a document that is pre-formatted and ready for you to use. They usually follow a set of rules and guidelines (PMBOK and PRINCE2 being the most known).

While you will be getting headings and layout and structure, all the content will be missing. That is for you to fill in.

Project management templates can take any form, ranging from:

  • simple Word documents.
  • complex Spreadsheets.
  • web form apps.

What they all have in common is the fact that they are empty shells, ready for you to add the information relevant to your project.

One example would be a dashboard report. A template dashboard report would present the most important KPIs already formatted and displayed, but no underlying data.

Once that data is added then the dashboard would update presenting that date in a meaningful way.

How do I use templates?

Fortunately our project management templates are very easy tools to use. Simply choose and open the relevant one, then add data or content about your project. It’s as easy as that. For example:

  1. Suppose you need to create a Project Charter.
  2. You open your Project Charter Template.
  3. You will get headings like “Project Background”, ”Project Objectives”, ”Project Costs” etc.
  4. Under each heading you will have a description, that will guide you to supply the correct information for the project.
  5. Add your content, save and you are done.

The great thing is that you can delete any sections you don’t need and create new ones if necessary. The project management templates are made to suit any project.

Just remember to create different versions of the template to avoid losing your work and customizes.

What are the benefits of project management templates?

Project Management Templates will save you a lot of time. Not having to create a document from scratch doesn’t seem like a big deal. But when you really think about it, you realize how time consuming it can be.

Formatting a document correctly,

  • creating a style
  • designing headers, footers
  • pagination,
  • making sure it prints correctly

are all time consuming activities, that you can do without.

This is the magic of project management templates. They have all those things filled in, so you don’t have to. You can just focus on your project content and data.

Also using templates means that every piece of work you and your team produces is:

  • standardized
  • easily understandable

This also goes beyond the project team and reaches all involved stakeholders.

If every project you work on would use the same template for a Business Case, you will find that:

  • stakeholders will come to recognize and accustom to the document
  • the process will be more streamlined
  • improved communication.

This means that you don’t have to teach your project sponsor or any key stakeholders involved how to interpret project documents. They will always look the same and perform the same function.

One further benefit is that project management templates can help inexperienced project managers reduce their learning curve. They will produce meaningful and professional documentation for their projects faster. This can in turn improve confidence and increase trust among the project team members.

Having a good control over project documents is not an easy task. Documentation tends to grow exponentially when working on complex projects. You have to be aware of document versions and updates. Thus, having a project management template bundle/framework could prove to be very useful.

“You can’t keep it all in your head. Project control tools are an absolute necessity for the control of large projects.”

Louis Fried


“At times, project managers seem to forget that many of the conventional forms, charts, and tables that they must fill out are intended to serve as aids, not punishments.”

Mantel, Meredith, Shafer, and Sutton

The right template is waiting! Follow the link and go to our shop where you will find a wide selection of project management templates as well as other goodies.